<aside> <img src="/icons/list-indent_gray.svg" alt="/icons/list-indent_gray.svg" width="40px" /> The Sync Event
Example agenda </aside>
To recap, you will need:
You could hire a location, or use your offices.
Using the same space where you normally work is economical and both familiar and interesting because these spaces will be used in a completely different way at the sync event.
For the “1-to-All” components you could use your cafeteria, or the entrance to your building, or your biggest open office.
Not everyone can deal well with crowded and/or noisy environments. For 1-to-All it may be a good idea to offer a video link to a separate smaller room. Similarly, it’s good practice having a quiet room to recover from the high-intensity interaction.
For the team-specific spaces you can use parts of the same space, along the walls maybe, or meeting rooms - in case, make sure the doors are always open or even removed!
You can use creatively any space you rent or work in, to make sure people can interact effortlessly and discovery is as easy as possible.
Each team location must have an editable copy of their delivery board or other tactical model. If you are using an electronic tool, this means a large screen or TV. Make it prominent: the delivery board is a great catalyst of good conversations.
If you have hot topics, these could re-use some locations or need separate ones if done in parallel with the open space.
Example of layout planning for a fairly famous office building
Plenty of healthy and unhealthy food must be available. It’s a high energy event and you don’t want anyone’s sugar levels to dip. Put different kinds of food and drinks in different locations, so people have to move around and see different people to access them.
Always include at least one meal in the event, usually it’s going to be a lunch. Make sure there is plenty of time for it. Organise your agenda to have as much information as possible available for discussions over the meal.
We have tried several different hybrid setups and in these the remote experience sucks. You can make it suck a bit less, but it’s never going to be great. If you have remote teams, our recommendation is to either have in-person representatives for them, or going fully remote.
If you want to know more, add a comment.
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